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Recorder of Deeds now accepts documents electronically

December 3, 2013

in Local

Lynn Wilkey

By Randy Kirby
Managing editor

About 18 local representatives from title companies, banks and attorneys learned how to perform electronic recording of their documents through a system call Simplifile.

Lynn Wilkey, regional sales director for Smplifile, led the short seminar, which lasted about 45 minutes Tuesday in the Commissioners’ Chambers at the Pettis County Courthouse.

As of last week, Pettis County is now able to accept submission from title companies, banks and attorneys electronically over the Internet. This is another option now available in addition to hard copies simply being delivered by hand, snail mailed or FedExed. Pettis County received its first document electronically Tuesday, the same day as the training seminar.

“We’re like a courier service, in that we get the documents to them quickly via our system, and they get back to the submitter, usually within an hour, so they can see that everything is recorded like it should be,” Wilkey told the News-Journal after the seminar was over. Simplifile, with corporate headquarters in Provo, Utah, has been in business over 10 years, he noted. Simplifile was incorporated in June 2002.

According to Wilkey, Simplifile is currently in use in almost 1,000 counties in 43 states.

“It’s loved by submitters and counties alike, because it blesses everybody’s life,” he said. “We have about 6,600 active submitters in the country. And those are submitter companies. And each one of those has two or three or more users.”

All that is needed by submitters is high speed internet service, a PC and a scanner, he noted.

Pettis County Recorder Barb Clevenger learned about Simplifile through the recorders’ association. “We’ve been talking about it for several years. It’s been available on our software system for quite a while. But we just haven’t utilized it,” Clevenger said. “There is no cost to the county.”

Clevenger emphasized that eRecording does not replace the traditional methods of document delivery, it is merely another option.

For more information, contact Clevenger at (660) 826-5000, Ext 431. Photo by Randy Kirby, Sedalia News Journal.

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